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AFC Terms and Conditions

  1. Booths CANNOT be broken down prior to 3 pm on Sunday, November 5th.  
  2. Total payment must be received by Oct. 1, 2023. No refunds will be made unless the written notice of cancellation is received at least 30 days prior to the first day of the conference. A non-refundable $50.00 processing fee will be charged.
  3. The exhibitor agrees to abide by the terms and conditions of the contracted display service and the conference hotel regarding shipping and handling of materials.
  4. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitors’ activities on the hotel premises, and will indemnify, defend, and hold harmless the hotel, the Texas Foreign Language Association, hotel agents, servants, and employees from any and all such losses, damages, and claims. The hotel and the Texas Foreign Language Association do not maintain insurance covering exhibitor’s property/potential losses.
  5. All booths will be 8’ x 10’. A table, 2 chairs and an identification sign will be standard equipment for the booth. The exhibit hall will be locked daily by hotel personnel at the close of exhibit hours.
  6. Electrical outlets, etc., will be provided at additional cost through Inspire Solutions. Vendors will work directly with Inspire Solutions for these services.

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